Presenter Guides

Presenter Guide - Oral | Presenter Guide – Poster

PRESENTER GUIDE – ORAL (Last Updated: 13 April 2023)
1. Important Notes
  1. Program uses Singapore Standard Time and is 8 hours ahead of GMT (GMT+8)
  2. If you submit your presentation in advance, you will save time on-site waiting for your presentation to be downloaded.
2. Submit Presentation Online
This function is auto-enabled for registered author presenters assigned to Oral Presentations. Online presentation submission is preferred but not a requirement.

Key Dates
- 23 May 2023: Portal Opens 12pm Singapore Standard Time (GMT+8)
- 13 June 2023: Portal Closes 12pm Singapore Standard Time (GMT+8)

Steps to Follow
  1. Sign in to RIO with your email and password here:
  2. Click on “Upload Presentation” on the left menu
  3. Supported File Formats & File Size
    Slides:  .ppt, .pptx,
    Max:  3.5GB
3. General Guidelines
3.1 Prepare Your Presentation
The length of the presentation material should be in accordance with your time allotted. The total duration including Q&A and speaker changeover is 15 minutes for each contributed talk and 30 minutes for each invited talk. Please refer to the Final Program for actual presentation schedules. You are kindly requested to be in the presentation room at least 15 minutes before the session starts.

3.2 Determine Your Audio-Visual Needs
Each meeting room comes equipped with a laser pointer, computer, LCD projector, and screen. The computers in the meeting rooms are being provided to Windows‐based PC users.
The PC will be configured with Windows 10, and Microsoft Office 2021 Suites. (PowerPoint, Word, Excel), USB, HDMI ports. It is a higher-end laptop with Intel i7, 8GB Ram, Fast SSD Drive.

3.3 Create a Backup Copy of Your Presentation
We recommend that you bring at least 2 copies of your presentation to the meeting for backup purposes. Only thumb drives are acceptable.

3.4 Give Your Presentation
Be considerate to the other speakers and audience by staying within your allocated time. The allocated time for your presentation includes a discussion and a changeover to the next speaker. Session Chairs will hold you to the allotted time. This is essential to ensure adequate time for questions and discussion as well as adherence to the schedule. Please discuss the same material as reported in your abstract submission. At the end of the meeting, all presentation files will be destroyed.

3.5 ICMAT2023 Presenter Attendance Policy
The ICMAT2023 Presenter Attendance Policy is such that if an author presenter did not make it to deliver the oral presentation at the scheduled time, the author presenter will be considered a “No-Show”.

PRESENTER GUIDE – POSTER (Last Updated: 13 April 2023)
1. Presenter Preparations
You will display your poster and be available for viewers (and judges) to ask questions about your research and how it is represented on your poster.
Poster presentations will be held from Monday-26 June to Wednesday-28 June 2023 at the Exhibition/Poster Hall. Poster boards are pre-assigned and marked with your Abstract ID. Please feel free to approach the Poster Help Desk for assistance.

Symposia Poster Sessions
Monday 26 June 2023 : Symposia B, C, F, L, M, T, V, W, DD
Tuesday 27 June 2023 : Symposia E, J, Q, O, R1, U, X, Z, AA, CC
Wednesday-28 June 2023 : Symposia A, D, G, H, I, K, N, P, R2, S, Y, BB
On Symposium Poster Session Day
  • From 2pm: Authors Put Up Posters. Must be completed before 5pm
  • 6:15pm to 7:30pm: Presenter Presence to Take Questions from Viewers (and Judges)
Posters Must Be Removed by 7:45pm

2. How to Prepare Your Poster
  1. Each presenter will be provided a poster space of 2.4 high x 1m wide poster panel. Your poster should be 1 x A0 size Portrait Format, measuring 1189 mm height x 841 mm width maximum. Your presentation must cover the same material as the accepted abstract.
  2. Place your Abstract ID, Abstract Title and Author Name(s) prominently at the top of the poster to allow viewers to identify your abstract easily.
    Presenter’s Name must be underlined and in Bold Letterings
  3. Author Name, E-mail and Address information must be provided in case the viewer is interested in contacting you for more information.
  4. You have complete freedom in displaying your information in figures, tables, text, photographs, etc. in the poster.
  5. A successful poster presentation depends on how well you convey information to an interested (but not expert) audience. You may wish to structure your poster by including the background of your research followed by results and conclusions
3. Print Out and Bring Along Your Poster to the Meeting
  1. Adhesive tapes and scissors are available at the Poster Help Desk, nearby the poster boards. If you have special needs for your poster presentation, please bring those supplies with you to the meeting.
  2. Finished Size of the Poster Should Measure:
    A0 in Portrait Format, 1189mm Height x 841mm Width
4. ICMAT2023 Presenter Attendance Policy
The ICMAT2023 Presenter Attendance Policy is such that if the registered author presenter did not make it to be at the poster to take questions from viewers (and judges), the author presenter will be considered a “No Show”.