You will need your user account to log on to RIO (this is the ICMAT online conference management center)
First time users, please sign up for a user account at the RIO log-in page here
Modify/Edit User Details

• Log on to RIO with your email and password
• On the left menu, click "My Profile"
• Update, change personal particulars
• Click submit to complete the update

Click “My Abstracts” under “Author Options” on left menu and click “Submit New Abstract.

• Read the important notes and click “Next Step – Submit Abstract”
• Follow the on-screen instructions to submit your abstract

• The limit is 2 abstracts per submitting author
• Each abstract will be assigned an Abstract ID. Please quote this when making enquiries
• By submitting the abstract, you are granting ICMAT to publish and disseminate it electronically

• You will be required to provide
  • Abstract Title
  • Main/Lead Author – Minimum information requirement
    1. Name
    2. Affiliation/Organization
    3. Job Title
    4. Contact Email
• Abstract should contain text only and may not exceed 300 words
• All co-authors must be added to prevent omission from all publications and the author index.
• Simply use the “Edit” function (see also 5 below) and follow the steps below to add co-authors:
  • In text box provided, input co-author’s email address. Click on "Search" (at page bottom)
  • If an existing user – the system will display the user information
  • Click on “Add This User” to include the co-author
• If not an existing user – you will be required to input the co-author’s particulars. Upon submission,
  • A user account is automatically created and the user added to the author list.
  • System will auto-trigger verification email to the new user.
• RIO is the ICMAT online conference management center and everyone needs a user account to perform common tasks here – View/edit abstract details, Register for conference (and pay fees), View/download/print presentation schedule, invoices, receipts, attendance proof, Upload presentation files, etc.
• Code of Behaviour
  • User accounts are personal to holders. Thus, except for the user, access to the individual’s personal page is strictly forbidden.
  • For corrections and changes to be made, you may email ICMAT Secretariat for assistance to icmat@meetmatt.net
  • Users may make changes/corrections to their personal page on RIO. Simply log-in on RIO using your email and password.
  • Click on “My Profile” on the left menu and make the desired changes to your personal particulars

Examples: Change abstract title, modify abstract contents, add/remove/re-order authors, withdraw abstract, etc.

• You can modify, resubmit your abstract anytime but it must be before the submission deadline
• Under "Author Options", click "My Abstracts" to view your abstract submission(s).
• Click Abstract ID to access full abstract details, including all editing functions.

• Symposia Chairs will review abstracts for contents and scientific merits
• The review decision will be either "Accepted" or "Rejected"
• Presentation mode (Oral or Poster) will be decided at the time of session scheduling
  Author’s preferred presentation mode is usually honoured though not guaranteed to be satisfied
• Acceptance is on condition that at least one author attends the meeting to present the accepted abstract
• English shall be the official language throughout the meeting

• Authors whose abstracts are accepted must register their meeting attendance by author registration deadline
• Each presenting author is only allowed to submit and present not more than TWO abstracts
• Each paid fee covers TWO presentations
• At the time of registration, ID of the abstracts to be presented must be provided
• By default, the registrant is deemed to be the presenter. This can only be the author or a co-author.
• Abstracts that are not covered by any registration will be withdrawn.