Submit Abstracts

2023 Dates & Deadlines Useful Links
Abstracts
  • Submission
  • Notify Review Outcome
Closes 02 Jan
From 23 Jan
Decide on symposia topic to submit your abstract to.
Browse Symposia & Co-Chairs
Conference Registration (Opens 23 Jan)
  • Author Registration
  • Early Bird Rate
Closes 15 Mar*
Ends 20 Apr*

*After this date, fee increases and abstracts not associated with any registrant will be deleted from the program

Submit Abstracts

1.  HOW TO GET STARTED

You will need your user account to log on to RIO (this is the ICMAT online conference management center)
First time users, please sign up for a user account at the RIO log-in page here
Modify/Edit User Details

  • Log on to RIO with your email and password
  • On the left menu, click "My Profile"
  • Update, change personal particulars
  • Click submit to complete the update

2.  STEPS TO FOLLOW

Click “My Abstracts” under “Author Options” on left menu and click “Submit New Abstract.

  • Read the important notes and click “Next Step – Submit Abstract”
  • Follow the on-screen instructions to submit your abstract

3.  IMPORTANT NOTES

  • The limit is 2 abstracts per submitting author
  • Each abstract will be assigned an Abstract ID. Please quote this when making enquiries
  • By submitting the abstract, you are granting ICMAT to publish and disseminate it electronically

Abstract Submission - Required Information

4.  PREPARING AN ABSTRACT

  • You will be required to provide
    • Abstract Title
    • Main/Lead Author – Minimum information requirement
      1. Name
      2. Affiliation/Organization
      3. Job Title
      4. Contact Email
  • Abstract should contain text only and may not exceed 300 words
  • All co-authors must be added to prevent omission from all publications and the author index.
  • Simply use the “Edit” function (see also 5 below) and follow the steps below to add co-authors:
    • In text box provided, input co-author’s email address. Click on "Search" (at page bottom)
    • If an existing user – the system will display the user information
    • Click on “Add This User” to include the co-author
  • If not an existing user – you will be required to input the co-author’s particulars. Upon submission,
    • A user account is automatically created and the user added to the author list.
    • System will auto-trigger verification email to the new user.
  • RIO is the ICMAT online conference management center and everyone needs a user account to perform common tasks here – View/edit abstract details, Register for conference (and pay fees), View/download/print presentation schedule, invoices, receipts, attendance proof, Upload presentation files, etc.
  • Code of Behaviour
    • User accounts are personal to holders. Thus, except for the user, access to the individual’s personal page is strictly forbidden.
    • For corrections and changes to be made, you may email ICMAT Secretariat for assistance to icmat@meetmatt.net
    • Users may make changes/corrections to their personal page on RIO. Simply log-in on RIO using your email and password.
    • Click on “My Profile” on the left menu and make the desired changes to your personal particulars

5.  EDIT/MODIFY/REPLACE ABSTRACT

Examples: Change abstract title, modify abstract contents, add/remove/re-order authors, withdraw abstract, etc.

  • You can modify, resubmit your abstract anytime but it must be before the submission deadline
  • Under "Author Options", click "My Abstracts" to view your abstract submission(s).
  • Click Abstract ID to access full abstract details, including all editing functions.

6.  REVIEW AND ACCEPTANCE PROCESS

  • Symposia Chairs will review abstracts for contents and scientific merits
  • The review decision will be either "Accepted" or "Rejected"
  • Presentation mode (Oral or Poster) will be decided at the time of session scheduling
    Author’s preferred presentation mode is usually honoured though not guaranteed to be satisfied
  • Acceptance is on condition that at least one author attends the meeting to present the accepted abstract
  • English shall be the official language throughout the meeting

7.  ABSTRACT STATUS – WHAT IT MEANS

TERM MEANING
Active Abstract submission completed
Accepted The abstract has been reviewed and is accepted for presentation at the meeting
Rejected In the reviewer’s opinion, the abstract is unsuitable for presentation at the meeting
Withdrawn After the abstract has been successfully submitted, it is removed from the abstract list

8.  MEETING REGISTRATION

  • Authors whose abstracts are accepted must register their meeting attendance by author registration deadline
  • Each presenting author is only allowed to submit and present not more than TWO abstracts
  • Each paid fee covers TWO presentations
  • At the time of registration, ID of the abstracts to be presented must be provided
  • By default, the registrant is deemed to be the presenter. This can only be the author or a co-author.
  • Abstracts that are not covered by any registration will be withdrawn.

Enquiries & Assistance
Any payment related disputes/queries and chargebacks will be handle by Meeting Matters International Pte Ltd.
For enquiry on registration and payment, please contact:
Conference Secretariat at Meeting Matters International
Address: #06-23 ONE COMMONWEALTH, 1 Commonwealth Lane, Singapore 149544
Tel: +65 6472 3108 Email: icmat@meetmatt.net